Billing Exclusions

The Billing Exclusions function is used to exclude companies and/or specific users from billing generated for web usage. When the user selects Railinc Admin Functions>Billing>Billing Exclusions, the Billing Exclusions Options menu page is displayed (Exhibit 213).

Exhibit 213. Billing Exclusions Options

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Two functions are available:

· Display/Modify Billing Exclusions

· Add Billing Exclusion

Display/Modify Billing Exclusions

When the user selects Display/Modify Billing Exclusions, the List of Billing Exclusions page is displayed (Exhibit 214)

Exhibit 214. List of Billing Exclusions

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To modify a listed exclusion, select the radio button to the left, and select Edit. A details page is displayed (Exhibit 215)

Exhibit 215. Edit Billing Exclusion

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1. To confine the exclusion to a single user, type the user ID in the User ID field.

2. To stop the exclusion as shown, set the Web Usage Exclusion to Inactive.

Note: If an exception has been added unintentionally, or cannot be corrected, this is the only method available to disable the exception. No delete function is available.

3. If the Company ID (Road Mark) is changed a new exception is created (as if using the Add New function).

4. Optionally, add comments to explain the exclusion update.

5. After all changes have been made, select Submit. The page is redisplayed with a success message.

Exhibit 216. Update Billing Exclusion (Success)

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6. Select Done to return to the Billing Exception list.

Add Billing Exclusion

When the user selects Add Billing Exclusion, a blank Add Billing Exclusions entry page is displayed (Exhibit 217).

Exhibit 217. Add Billing Exception

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1. Follow instructions on the page.

a. Type in a valid Road Mark in the Company ID field

b. To confine the exclusion to a single user, type a user ID in the User ID field. If left blank, all users for the mark are included in the exclusion.

c. By default, the exclusion is Active.

d. Type any appropriate comments regarding the exclusion.

2. Select Submit. A success message is displayed.

3. Select Done to return to the Billing Exception list.